Adjourned meeting of Levy Payers

Thursday 01 December 2022

Time: 18:00 - 19:00

Gryphon Room, Malvern Active, Malvern College, WR14 3PL

This meeting has now been held and a decision has been made.  Information relating to the tenders has now been removed.

At this meeting the adjourned Levy Payers meeting held on Thursday 8th September will be reconvened. 

Public notice of meeting (PDF)

Meeting agenda (PDF)

Meeting minutes (PDF)

Minutes of previous meeting (PDF)

Directions to Gryphon Room, Malvern College (PDF

The Trust is required by law to have its accounts audited each year by a registered auditor.

The Trust's governing Acts state that those who pay the levy to the Trust may vote to appoint its auditor.   This matter came before the Annual Levy Payers' meeting in September, but the meeting had to be adjourned to obtain further information from a firm proposed by a levy payer.

In order to avoid this situation arising again, all levy payers were invited to put forward the name of a suitably qualified firm of Auditors by 28th October 2022 in order that the Trust could ascertain, prior to the resumed meeting, whether that firm wished to tender to audit the Trust's accounts and what they would charge.  We thank those who put forward suggestions.

A list of the names of the firms invited to tender and their responses is now available below. For commercial confidentiality reasons absolute figures have been redacted from the tender documentation. To inform levy payers when considering the tenders in detail an index figure of relative cost (as % of lowest price received) has been shown below along with all the tenders received.

Audit tender responses - full list

Tenders received:


Bishop Fleming

Griffin Stone Moscrop & Co

Haines Watts

Ormerod Rutter

PKF Littlejohn

Cost Index figures

This information is provided in order that levy payers have the opportunity to evaluate the tenders received prior to the meeting on the 1st December at which the auditor will be appointed.  Paper copies of the documents are available, free of charge to levy payers, from the Trust office (Manor House, Grange Road, Malvern, WR14 3EY - opening hours are Tuesday to Friday from 9am to 3pm.).  Please bring a copy of your council tax bill as evidence as a levy payer when collecting documents.

Levy payers who wish to vote at the meeting on 1st December must provide evidence that they pay the levy by providing a copy of their council tax bill.  In order not to delay the start of the meeting, please do this in advance by providing a copy to Mrs L Parish at the Trust's offices (Manor House, Grange Road, Malvern, WR14 3EY - opening hours are Tuesday to Friday from 9am to 3pm.) or by email to

As Covid19 cases remain high, members of the public wishing to attend the meeting are asked to wear a face mask unless exempt.

There will be an online workshop to enable the trustees to go through the tenders before the meeting.  This will be held on Zoom at 7pm on Monday 28th November 2022.  Levy payers are welcome to be present at the workshop.  Please contact Mrs L Parish (using the details above) to book your place.  Booking is essential.